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U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210

CLASSIFICATION

UI

CORRESPONDENCE SYMBOL

TEUT

ISSUE DATE

October 14, 1998

RESCISSIONS

None

EXPIRATION DATE

Continuing

DIRECTIVE

:

UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 48-98

 

TO

:

ALL STATE EMPLOYMENT SECURITY AGENCIES

 

FROM

:

GRACE A. KILBANE
Director
Unemployment Insurance Service

 

SUBJECT

:

Unemployment Insurance Service (UIS) SUN computer and the Year 2000 (Y2K) Issue

 

  1. Purpose. The purpose of this directive is to inform all users of the UIS SUN computer system of the current status and plans concerning the Y2K issue.

  2. References. FM 64-96, UIPL 30-97, UIPL 1-98, UIPL 38-98 Change 1, UIPL 46-98.

  3. Background. Computer systems that use dates have a potential risk of computer failure when the year 2000 is involved. Problems may occur if systems are not capable of handling a four-digit year field or are unable to recognize the new century. Any operating system, hardware, and programmatic deficiencies which will cause mission critical systems to fail or to issue incorrect responses on or after January 1, 2000 must be identified and corrected. SUN system users have raised questions about the status of Y2K compliancy and plans for the UIS systems operated in the SUN environment.

  4. Compliancy Approach. Numerous instructions have been issued by the Office of Management and Budget (OMB), the General Accounting Office (GAO) and the Department of Labor (DOL) providing the criteria to be followed to prepare for and achieve Y2K compliancy. UIS is following the five (5) phased approach promulgated by OMB. These phases require:

    Other requirements include development of contingency plans in the event of SUN system failure at either the State or Federal level, reporting on compliancy of data exchanges from other systems to the SUN, and mandatory independent verification and validation. The National Office will complete all requirements to assure compliancy of the UIS SUN system (all software and hardware developed or purchased by the National Office).

  5. Status - Application Software. There are six (6) major application software groups (State and Federal versions) which are a National Office responsibility and include:

    APPLICATIONS VERSIONS
    Benefit Accuracy Measurement (BAM)  

    Paid Claims Accuracy (PCA)
    Denied Claims Accuracy (DCA)

    State/Federal
    State

    Tax Performance System (TPS) State
    UI Required Reports (UIRR)

    State/Federal

    Budget Group Projects (BGP)  

    Chargeback
    UI Financial Handbook
    Financial Management Reporting System
    Workload Allocation system
    Benefit Financing Group State/Federal

    Federal
    Federal
    Federal
    Federal
    State / Federal

    Miscellaneous  

    Disaster Unemployment Assistance (DUA)

    State/Federal

    All of the above systems have been assessed and renovated and are currently in the validation (testing) phase. All modules of the application will be tested in specific time intervals such as turn of century, leap year, fiscal year and other critical Y2K data checks.

    Testing is being conducted in two phases: one for all State software and the second for all Federal software. State software testing has started and is scheduled to be completed by early December 1998. Federal software testing will start in early October and be completed by mid December 1998. Final approval and installation of Y2K compliant State software is planned for January - February 1999.

  6. Status - System Software. Upgrades and other changes are needed for compliancy for the software required for system operation and system support.

  7. Status - Hardware. The server hardware, whether Sparc or Ultra, is certified as being compliant by SUN Microsystems. Server peripherals such as tape drives and CD drives are not affected by Y2K concerns. Dumb terminals or un-managed networking hardware have no Y2K compliancy issues. Even so, all of these pieces of hardware will be tested along with the servers.

    The specific hardware (State or Federal) that UIS will be testing is as follows:

    HARDWARE USER
    SUN Sparc Server 1000 Federal
    SUN Sparc Station 10s State / Federal
    SUN Sparc Station 5 Federal
    SUN Ultra II Federal
    SUN Ultra 450 Federal
    SUN Sparc Storage Array model 100 Federal
    Exabyte Tapes Drives State / Federal
    ANNEX IIIs Federal
    QUME X Terminals and vt220 terminals State / Federal
    SUN Sparc Storage Array model 100 Federal
    Exabyte Tapes Drives State / Federal
    ANNEX IIIs Federal
    QUME X Terminals and vt220 terminals State / Federal
    HP 4si LaserJets with Jetdirect cards State / Federal
    CISCO Fast Ethernet Hub with Management Module Federal
    Maxtech Ethernet Hub State / Federal

  8. State Responsibilities. The National Office activities detailed above will ensure compliancy for the Federally supplied software and hardware. Any software developed or purchased by the State must be tested and certified at the State level. State developed Informix "ACE" reports will require revision if necessary. National Office support will no longer be available for Annex II terminal servers, Kennedy 9 track tape drives, or ELM (E-mail client).

    State SUN users and System Administrators will also be required to "clean up" any unnecessary files and programs and remove inactive user accounts prior to receiving the new Solaris Operating system. Prior to the operating system upgrade a "Good/Clean" backup of State files will be necessary using a new tape.

    Several directives have already been issued for Y2K activities at the State level. Two concerns that are especially important with respect to the SUN system are:

  9. Action Required. Administrators are requested to provide this information to appropriate staff.

  10. Inquiries. All inquiries should be directed to the appropriate Regional Office or at the National Office to Bob Timms or Gordon Washington, at (202) 219-6221, ext. 350 or 351 respectively.