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U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210

CLASSIFICATION

UIPL

CORRESPONDENCE SYMBOL

TEUQC

ISSUE DATE

April 20, 1994

RESCISSIONS

None

EXPIRATION DATE

April 30, 1995

DIRECTIVE

:

UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 22-94

 

TO

:

ALL STATE EMPLOYMENT SECURITY AGENCIES

 

FROM

:

MARY ANN WYRSCH
Director
Unemployment Insurance Service

 

SUBJECT

:

Quality Control (QC) Program Improvement (PI) Grants Program for Fiscal Year 1994 (FY 94)

  1. Purpose. To announce the availability of limited resources for State employment security agencies (SESAs) to implement QC/PI recommendations within their mainstream unemployment insurance (UI) program.

  2. Reference. UIPL 28-92 (June 4, 1992).

  3. Background. During each of the past four fiscal years the National Office (NO) has provided an increasing number of SESAs with the resources necessary to implement QC Program Improvement (PI) recommendations. The implementation of the PI recommendations has contributed greatly in enhancing the SESAs overall UI operations, covering a wide range of UI activities.

  4. Policy. In FY 94 the NO will continue to provide limited funding for SESAs to implement QC/PI recommendations within their UI program. States are invited to submit proposals for additional funds for FY 94. Eligibility is open to all States that have documented problems identified through QC findings that need to be corrected to improve operations. This includes both the Benefits and Revenue QC programs.

    The SESAs submitting requests for additional funding should describe: problems identified from QC findings; the changes, actions, etc., to be accomplished in the proposed project; the type of personnel that will be involved; and the additional resources in staff and material (e.g., programming and equipment) that will be required, including one-time start-up costs. The proposal must also contain the timeframes for the process including development, training and implementation.

    In addition, where outside contractor assistance is necessary, the proposal must include an estimate of the level of contractor effort.

    States should have developed and started the initial implementation phase of the project by October 1, 1994. After one year of operation, SESAs must submit a report describing the implementation effort and the resulting outcomes. This report should be received in the NO by December 16, 1995. The SESA must also agree to periodic Regional Office/National Office monitoring of progress.

    Funds granted for PI implementation are for the express purpose presented in the agency's proposal as approved, including any clarifications or stipulations made by the Department. By accepting funding for this initiative, States are agreeing to the conditions and timeframes set forth in the proposal. Failure to implement funded proposals, or redirection of any portion of the funds allocated for this purpose, may subject the funding to recapture or audit exception.

    The SESAs which are unable to initiate PI projects and/or obligate the funds should return those funds to the NO as soon as they become aware of the inability to implement the project, so that other approved projects may be funded. In the event that unforeseen circumstances prevent the State from obligating these funds by December 31, l994, a formal extension request must be submitted to the NO, Office of Quality Control. The extension request should provide a detailed explanation of the circumstances, and should be for a limited time period only.

  5. PI Implementation Funding. The total dollar amount to be set aside for this project has not yet been decided. However, the NO will provide funding to those SESAs selected until the amount dedicated to the initiative is exhausted. The NO must obligate the funding by September 30, 1994.

  6. Procedures for Submitting and Reviewing Proposals.

    1. State Agency Procedures. The SESAs wishing to undertake QC/PI implementation projects should submit a comprehensive proposal based on the criteria above. Attachment A provides an outline for proposals. The proposal must be received in the appropriate Regional Office (RO) no later than ninety (90) days from the date of this UIPL. The RO will forward these proposals to the NO within seven (7) calendar days from receipt.

    2. NO Proposal Review Procedures. Proposals received timely will be evaluated according to the procedure contained in Attachment B. The panel will review each proposal to determine whether the proposal is consistent with the format contained in Attachment A. All applicants will be notified concerning the outcome of this review.

  7. Action Required. Proposals are to be sent to the appropriate RO. Upon completion of the PI Implementation Grant, the State should send the final report to the NO. The final report should be received in the NO no later than December 16, 1995. A copy of this report should be sent to the RO. The SESA administrators are requested to provide this information to appropriate staff.

  8. Inquiries. Questions should be directed to the appropriate RO.

  9. Attachments. 

    1. State Proposal Format and

    2. Panel Proposal Review Procedures.