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U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210

CLASSIFICATION

UI

CORRESPONDENCE SYMBOL

TEUMI

ISSUE DATE

August 20, 1993

RESCISSIONS

None

EXPIRATION DATE

August 31, 1994

DIRECTIVE

:

UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 39-93

 

TO

:

ALL STATE EMPLOYMENT SECURITY AGENCIES

 

FROM

:

BARBARA ANN FARMER
Administrator
for Regional Management

 

SUBJECT

:

Installation of the Automated Interstate Claimstaking Handbook and Use of the Interstate Telecommunication Network (INTERNET) to Send and Receive Handbook Updates

  1. Purpose. To advise State Employment Security Agencies (SESAs) that effective October 1, 1993, for all States with IBM Mainframes and February 1, 1994, for States with non-IBM Mainframes, the communication of updates to and from the National Office for the Interstate Claimstaking Handbook and Local Office Directory will only be by Internet.

  2. References. ET Handbook 392; Internet User Guide; Interstate Benefit Payment Plan.

  3. Background. For the past four years, we have worked towards automation of the Interstate Handbooks. In FY 1989 the Interstate Conference of Employment Security Agencies' Interstate Benefit (IB) Committee supported the automation of the Handbook as a result of the request of participants at the National Interstate Conference held in September 1988. On September 16, 1991, the Martin Marietta Information Systems Group (MMISG) HUB distributed the original automated handbook installation instructions, programs and User Guides nationwide to the Internet Programmers for all IBM States. It was estimated that approximately four man hours would be necessary to install the programs. MMISG also distributed information, documentation to the Internet Programmer for all non-IBM States at the same time. The programs and User Guide have also been distributed to nonIBM States upon request.

    On November 16, 1992, revised Handbook software was distributed to the Internet Programmers for all IBM States, and information and documentation were distributed to all non-IBM States. A notice of the distribution was sent via a TC-IB13 to each States' Interstate Program/Internet

    Coordinator(s). A copy of the distribution cover memo was sent to all ETA Regional Office UI Directors. However, to date, only 17 States are operational on the automated Handbook.

    At its last meeting, the IB Committee established a deadline, of October 1, 1993, for all IBM States and February 1, 1994, for non-IBM States, for nationwide implementation of the automated Handbook and the Local Office Directory.

  4. Updates to the Handbook and Directory. Effective October 1, 1993, for IBM States and February 1, 1994, for non-IBM States, States will update sections of the Interstate Claimstaking Handbook and Local Office Directory by initiating the "HDUP' transaction. After the above dates, the National Office will no longer accept hard copy updates for data entry to the system.

    The online update transaction provides the SESA with the ability to type over existing text and repeat, insert and delete a line of text. The Code allows the SESA to write updates to the "Handbook in Progress" file for later transmission and delete drafts from the "Handbook in Progress" file before telecommunicating to the National Office. After an updated section has been telecommunicated to the National Office, that section of the Handbook is protected against further update until the SESA's official copy "Automated Handbook" file has been updated from the incoming IB-13(s) from the National Office. MMISG will periodically transmit automated Handbook updates to the States for reloading. The National Office will continue to provide hard copy updates to the ETA Regional Offices.

    Until the implementation dates take effect, SESA must continue to provide updates to the Handbook and Directory in accordance with the instructions provided in ET Handbook 392, Appendix A.

  5. Action Required. State Administrators are requested to provide a copy of this letter to the appropriate program and data processing staff and ensure that the Automated Handbook software is installed and operational by October 1, 1993, or February 1, 1994, as appropriate.

  6. Inquiries. Any questions should be addressed to the appropriate Regional Office.