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U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210

CLASSIFICATION

UI/TEUQ

CORRESPONDENCE SYMBOL

TEUQ

ISSUE DATE

April 30, 1993

RESCISSIONS

None

EXPIRATION DATE

April 30, 1994

DIRECTIVE

:

UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 24-93

 

TO

:

ALL STATE EMPLOYMENT SECURITY AGENCIES

 

FROM

:

BARBARA ANN FARMER
Administrator
for Regional Management

 

SUBJECT

:

Quality Control (QC) Program Improvement (PI) Grants Program for Fiscal Year 1993 (FY 93)

  1. PURPOSE. To announce the availability of limited resources for State employment security agencies (SESAs) to implement QC/PI recommendations within their mainstream unemployment insurance (UI) program.

  2. References. UIPL 33-89 (May 18, 1989), and UIPL 28-92 (June 4, 1992).

  3. Background. During each of the past three fiscal years the National Office (NO) has provided an increasing number of SESAs with the resources necessary to implement QC Program Improvement (PI) recommendations. The States have used these resources to successfully implement a wide range of PI recommendations.

  4. Policy. The NO will continue in FY 93 to provide limited funding for SESAs to implement QC/PI recommendations within their UI program. States are invited to submit proposals for additional funds for FY 93. The proposal eligibility is open to all States that have documented problems identified through QC findings that need to be corrected to improve operations, but do not have sufficient funding to implement these improvements.

    SESAs submitting requests for additional funding should describe: problems identified from QC findings; the changes, actions, etc., to be accomplished in the proposed project; the type of personnel that will be involved; and the additional resources in staff and material (e.g., programming and equipment) that will be required, including one-time start-up costs. The proposal must also contain the timeframes for the process including development, training and implementation.

    In addition, where outside contractor assistance is necessary, the proposal must include an estimate of the level of contractor effort.

    States should have developed and started the initial implementation phase of the project by October 1, 1993. After one year of operation, SESAs must submit a report describing the implementation effort and the resulting outcomes. This report should be received in the NO by December 18, 1994. The SESA must also agree to periodic Regional Office/NO monitoring of progress.

    Funds granted for PI implementation are for the express purpose presented in the agency's proposal as approved, including any clarifications or stipulations made by the Department. By accepting funding for this initiative, States are agreeing to the conditions and timeframes set forth in the proposal. Failure to implement funded proposals, or redirection of any portion of the funds allocated for this purpose, may subject the funding to recapture or audit exception.

    SESAs which are unable to initiate PI projects and/or obligate the funds should return those funds to the NO as soon as they become aware of their inability to implement the project, so that other approved projects may be funded. In the event unforeseen circumstances prevent the State from obligating these funds by December 31, 1993, a formal extension request must be submitted to the NO, Office of Quality Control. The extension request should provide a detailed explanation of the circumstances, and should be for a limited time period only.

  5. PI Implementation Funding. The total dollar amount to be set aside for this project is not yet decided. However, the NO will provide funding to those SESAs selected until the amount dedicated to the initiative is exhausted. The NO must obligate the funding by September 30, 1993.

  6. Procedures for Submitting and Reviewing Proposals. 

    1. State Agency Procedures.  SESAs wishing to undertake QC/PI implementation projects should submit a comprehensive proposal based on the criteria above. Attachment A provides an outline for proposals. The proposal must be received in the appropriate Regional Office (RO) no later than ninety (90) days from the date of this UIPL. The RO should submit these proposals to the NO, Attn: TEUQI as soon as possible.

    2. NO Proposal Review Procedures.  Proposals received timely by the NO will be evaluated according to the procedure contained in Attachment B. The panel will review each proposal to determine whether the proposal is consistent with the format contained in Attachment A. All applicants will be notified concerning the outcome of this review.

  7. Action Required. Proposals are to be sent to the appropriate RO. Upon completion of the PI Implementation Grant, the State should send the final report to the NO. A copy of this report should be sent to the RO. SESA administrators are requested to provide this information to appropriate staff.

  8. Inquiries. Questions should be directed to the appropriate RO.

  9. Attachments.