U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210

CLASSIFICATION

SPIR

CORRESPONDENCE SYMBOL

TPD

ISSUE DATE

January 14, 1999

RESCISSIONS

None

EXPIRATION DATE

Continuing

DIRECTIVE : TRAINING AND EMPLOYMENT INFORMATION NOTICE NO. 15-98
 
TO : ALL STATE JTPA LIAISONS
ALL STATE EMPLOYMENT SECURITY AGENCIES
ALL STATE WORKER ADJUSTMENT LIAISONS
ALL ONE-STOP CAREER CENTER SYSTEM LEADS
 
FROM : DAVID HENSON
Director
Office of Regional Management
 
SUBJECT : Revised Job Training Partnership Act (JTPA) Standardized Program Information Report Instructions

  1. Purpose. To transmit to States the updated instructions for the preparation of the Job Training Partnership Act (JTPA) Standardized Program Information Report (SPIR) for JTPA program participants.

  2. References: 

    1. Job Training Partnership Act (JTPA) 29 USC 1501 et seq, as amended

    2. JTPA Regulations, 20 CFR 626-629 and 631, published in the Federal Register on September 2, 1994

    3. Training and Employment Information Notice (TEIN) 5-93 (July 30, 1993)

    4. TEIN 5-93, Change 1 (June 24, 1994)

    5. TEIN 5-93, Change 2 (January 24, 1997)

    6. TEIN 9-98 (September 14, 1998)

    7. TEIN 11-98 (September 28, 1998)

  3. Background. The Department of Labor is issuing updated non-financial reporting instructions for programs funded under Titles II and III and Section 204(d) of the JTPA. These instructions update those transmitted via TEIN 5-93, Change 1, on June 23, 1994, and TEIN 5-93, Change 2, on January 24, 1997. Also, as appropriate, SPIR coding instructions have been updated and edits have been modified. The updated coding instructions and edits will be provided under separate cover. A new Guide to JTPA Performance Standards for Program Years 1998 and 1999 that incorporates tables cross-referencing the revised SPIR will be issued soon.

    SPIR data submitted by the States are edited, analyzed, and compiled each year into a number of public-use products that are disseminated to the States. National and State SPIR Data Books are printed and distributed, and a CD-ROM is produced containing the entire national public-use dataset plus all State Data Books and the National Data Book. For more information on the availability of SPIR products, see Training and Employment Information Notice No. 9-98 (September 14, 1998), or the Web site given in Section 8 below.

  4. OMB Approval and Reporting Burden. The SPIR reporting requirements have been approved by the Office of Management and Budget (OMB) according to the Paperwork Reduction Act of 1980, as amended, under OMB Approval No. 1205-0321 (expiration date: June 30, 2000).

  5. Highlights of Changes. The Department conducted extensive consultations with Federal, State, local, and other partners while developing the revised SPIR. A "Job Training Partnership Act (JTPA) Standardized Program Information Reporting (SPIR) System Comment Request" was published in the Federal Register on April 23, 1998. More than 30 commenters responded, and their issues were reconciled and incorporated as much as possible into the final guidance. Another Federal Register notice was published October 7, 1998, to provide notification of submission to OMB.

    In April 1998, the Department also convened a technical work group of representatives of Federal, State and local JTPA programs, partner programs, and public interest groups. These reporting revisions are mainly in response to the recommendations of that group and the commenters in the field. The revisions are believed to be the minimum necessary to accomplish several objectives in the two program years before JTPA expires:

    1. Minimize changes requiring system reprogramming.

    2. Begin laying the groundwork for anticipated transition to the new legislation's expected reporting requirements.

    3. Establish new optional reporting items and definitions for States that have chosen to adopt wage record-based measures for JTPA performance standards (and for States that received waivers).

    4. Clarify definitions of terms, such as "Entered unsubsidized employment".

    5. Align JTPA terms more closely with partner programs, such as Temporary Assistance for Needy Families (TANF), Welfare-to-Work, Trade Adjustment Assistance (TAA), and North American Free Trade Act - Transition Adjustment Assistance (NAFTA-TAA).

    6. Expand date fields to accommodate Year 2000 (Y2K) requirements.

    7. Add several data items needed for assessment of the effectiveness of Title III programs.

    Attached is a more detailed matrix of the changes and the SPIR line items affected.

  6. Reporting Instructions. The Governor will submit a separate report for each participant who terminates from a JTPA program, as specified in the attached instructions for preparation of the SPIR.

    States have the option of reporting according to these revised instructions for both PY 1998 and 1999; States may also choose to continue reporting fully or partially by the previous instructions. The Department and its statistical support/database maintenance entities will continue to accept reports by either version so long as the State identifies in its reporting submission which version of SPIR is being followed, where appropriate.

  7. Action Required. State Liaisons are requested to distribute the attached instructions to all officials within the State who need such information to administer the SPIR reporting requirements.

  8. Inquiries. Direct reporting questions to Valerie Lloyd at 202/219-5487, ext. 107. Additional information can be found on the Web site:

    http://www.doleta.gov/ETA/research/research.htm

  9. Attachments. 

    1. Matrix of SPIR Changes

    2. JTPA Standardized Program Information Report Format and Instructions