U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210

CLASSIFICATION

JTPA/Reporting

CORRESPONDENCE SYMBOL

TMVO

ISSUE DATE

July 15, 1994

RESCISSIONS

 

EXPIRATION DATE

Continuing

DIRECTIVE : TRAINING AND EMPLOYMENT INFORMATION NOTICE NO. 01-94
 
TO : ALL STATE JTPA LIAISONS
 
FROM : BARBARA ANN FARMER
Administrator
for Regional Management
 
SUBJECT : Summary of JTPA Reporting Requirements for Program Year (PY) 1994

  1. Purpose. To advise State JTPA Liaisons of the required JTPA program reports for PY 1994 and to provide information on the Annual JTPA Fall MIS Conferences.

  2. Background. The JTPA Title II program, in PY 1994, will use five reporting forms: the JASPR, the JQSR, the JSSR, the JASDA and the SPIR.

    The JTPA Title III program uses four reporting forms: the WFFR, the WASAR, the DWSPR and the SPIR.

    These required reports and instructions have been approved by the Office of Management and Budget (OMB).

  3. Required Reports, Due Date and Reporting Periods:

    1. The JTPA Annual Summary Program Report (JASPR) (ETA 9047) is due in the ETA National Office and Regional Offices as indicated below:

      1. (i) For the Title I, Section 123 (8%), program --

        the initial submittal due date of the JASPR has been extended to September 30, 1994, for the year ended June 30, 1994 ONLY. (Thereafter, the JASPR for the 8% program will be due by August 15 for the prior Program Year); and

      2. (ii) for the Title II-B, Summer Youth E & T program -- by November 15, 1994, for the the period October 1, 1993 through September 30, 1994.

        NOTE: The JASPR will continue to be used for these programs in 1994-95.

      Refer to TEIN 48-93 + Change 1 for the JASPR format and instructions.

    2. The JTPA Quarterly Status Report (JQSR) (ETA 9040) is due in the ETA National Office and Regional Offices no later than 45 days after the end of each program year quarter (i.e., submitted by 11/15; 2/15; 5/15 and 8/15). NOTE: A separate quarterly report is to be submitted for EACH year for which funds have been granted.

      Refer to TEIN 6-93 + Changes 1, 2 and 3 for the JQSR format and instructions.

    3. The JTPA Semiannual Status Report (JSSR) (ETA 9009) is due in the ETA National Office and Regional Offices by February 15, 1995 for the six months ending December 31, 1994; and by August 15, 1995 for the year ending June 30, 1995. NOTE: Per GAL 7-92, any PY 1992 funds which were unexpended on June 30, 1993 may be expended after June 30, 1993 under the "old" regulations (20 CFR 626 et al., published 9/22/89) or these funds may be expended under the "new" regulations. Whatever amount is used under the "old" rules is to be reported on the JSSR only.

      When used, the JSSR, Section III, Participation and Termination Summary, is to be left blank. ALL 1994 Title II participants and terminations will be recorded on the JQSR (current year report) and the SPIR, regardless of the year of funds expended and whether under the "old" or "new" rules.

      Refer to TEIN 18-88 for the original JSSR format and instructions.

    4. The JTPA Annual Service Delivery Area report (JASDA) (ETA 9045) for Titles II-A/C is due in the ETA National and Regional Offices by August 15, 1995 for the year ending June 30, 1995.

      Refer to TEIN 42-93 + Change 1 for the JASDA report format and instructions.

    5. The Standardized Program Information Report (SPIR) (OMB 1205-0321) is used to capture non-financial information for Title II-A; Sec. 204(d); Title II-C; and Title III (Governor's Reserve and Substate Area v programs and Secretary's National Reserve funded projects). Submittal of a SPIR record (complete, except for some follow-up information) for each participant who has terminated from each of these programs will be transmitted to the Meridian Corp., the contract database manager for the SPIR, no later than August 15, 1995 for the year ending June 30, 1995. Complete records for all terminations during the year ending June 30, 1995, including all appropriate follow-up information, are to be submitted to Meridian no later than November 15, 1995.

      Refer to TEIN 5-93 + Change 1 for the SPIR format and instructions.

    6. The Worker Adjustment Formula Financial Report (WFFR) (ETA 9041) for all Title III formula funded programs in the State, is due in the ETA National Office and Regional Offices no later than 45 days after the end of each program year quarter (i.e., submitted by 11/15; 2/15; 5/15 and 8/15).

      Refer to TEIN 14-93 for the WFFR format and instructions.

    7. The Worker Adjustment Annual Substate Area Report (WASAR) (ETA 9046) for Title III is due in the ETA National Office and Regional Offices by August 15, 1995 for the year ending June 30, 1995.

      Refer to TEIN 41-93 + Change 1 for the WASAR format and instructions.

    8. The Dislocated Worker Special Project Report (DWSPR) (ETA 9038) is required for EACH Title III Secretary's National Reserve funded project and is due in the National Office and Regional Offices 45 days after the end of each program year quarter (i.e., 11/15; 2/15; 5/15 and 8/15). NOTE: Only Sections I (quarterly) and III (end-of-project) of this grant inception-to-date report will be used for this program.

      Refer to TEIN 12-93 + Change 1 for the DWSPR format and instructions.

    9. These programs also will use the DWSPR, Sections I (quarterly), II (each June 30 and end-of-project) and III (end-of-project) to report information for EACH grant award project funded under the following:

    Defense Conversion Adjustment Program (DCAP)

    Clean Air Employment and Training Assistance (CAETA)

    Defense Diversification Program (DDP)

    NOTE: There are certain special instructions for the DWSPR that apply to DDP projects. These will be provided in each project approval letter for that program.

  4. Reporting Instructions/Information.

    1. States are reminded of the recent issuances of the JASDA and WASAR for capture of PY 1993 annual information. (Refer to Items 3.d and 3.g, above, where use of these for PY 1994 is discussed.)

    2. Updated language for the SPIR reporting instructions was issued via TEIN 5-93, Change 1.

    3. Updated SPIR coding specifications/data elements edits were provided to the States by the Meridian Corp. on 6/1/94; errata pages followed on 6/7/94. The SPIR Edit Software Package disk and a Users Manual also were shipped to the States on 6/7/94.

    4. A minor change in the instructions for the DWSPR was transmitted via TEIN 12-93, Change 1.

    5. The annual request from the ETA National Office for Regional Offices to canvass their States re changes in the configurations and/or names of JTPA SDAs/SSAs was transmitted to RAs 6/16/94.

    6. From time to time it is practical for a State to submit JTPA reports via FAX to the ETA National Office. The correct number to be used for such submittals is (202) 219-4308, ATTN: John Marshall. (Voice number is (202) 219-9147, Ext. 136.)

    7. Use of the complete address for report submittal to the ETA National Office by mail or other carrier, as provided in the instructions for each required report, will ensure that such submittals are directed to TSVR--Rm. S-5306.

  5. Annual JTPA Fall MIS Conferences.

    Discussions regarding these conferences have been held with the host Regional Office staff and these dates and locations were determined:
    1994 LOCATION REGIONS
    Sept. 21-23 Park City, UT
    (Salt Lake City)
    V & VIII
    Nov. 2-4 Atlantic City, NJ I, II & III
    Nov. 16-18 Kansas City, MO IV, VI & VII
    Nov. 30 - Dec. 1 & 2 Scottsdale, AZ
    (Phoenix)
    IX & X

    As in the past, Federal, State and local MIS staff are invited to attend these meetings. (The Regions V & VIII conference is, by tradition, limited to Federal and State MIS staffmembers. SDAs in these Regions may arrange to attend at another location.) Additional conference information and agendas will be forthcoming from host Regional Offices.

  6. Action. State liaisons are requested to distribute these reporting requirements to all officials within the State who need such information.

  7. Inquiries. Direct questions to John Marshall at (202) 219-9147, Ext. 136.