U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210

CLASSIFICATION

JTPA/JQSR

CORRESPONDENCE SYMBOL

TDCR

ISSUE DATE

July 28, 1998

RESCISSIONS

TEIN 6-93, Change 1 and 2

EXPIRATION DATE

Continuing

DIRECTIVE

:

TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 02-98

 

TO

:

ALL STATE JPTA LIAISONS
ALL STATE WORKER ADJUSTMENT LIAISONS
ALL ONE-STOP CAREER CENTER SYSTEM LEADS
ALL STATE EMPLOYMENT SECURITY ADMINISTRATORS

 

FROM

:

DAVID HENSON
Director
Office of Regional Management

 

SUBJECT

:

Instructions for Title II Job Training Partnership Act (JTPA) Quarterly Financial Status Report

  1. Purpose. To transmit the OMB approved changes to the Title II JTPA Quarterly Financial Status Report (JQSR) and instructions for the JQSR for use by the States.

  2. References. 

    1. Job Training Partnership Act (JTPA) final regulations at 20 CFR Section 627.455 and 627.904;

    2. TEGL No. 4-97, "Calendar Year 1998 Summer Youth Employment and Training Program"; and

    3. TEGL No. 7-95, "JTPA Intertitle Transfer of Funds".

  3. Background. The JQSR for the Title II program under the JTPA, as amended, displays cumulative data on fund availability and accrued expenditures for Title II formula funded programs.

  4. OMB Approval and Reporting Burden. The JQSR data collection instrument and instructions have been approved by OMB according to the Paperwork Reduction Act of 1980, as amended. The JQSR report has been approved under OMB Approval No. 1205-0323, with an expiration date of 07/31/2000.

  5. Reporting Requirements. A separate JQSR must be submitted for each Program Year (PY) of funds for Titles II-A/II-C and each Fiscal Year (FY) of Title II-B funds, cumulative for the life of the funds. The JQSR is due in the Regional Offices no later than 45 days after the end of each PY quarter. A final JQSR is due once all funds allotted in a program year or fiscal year (II-B) have been expended but no later than 90 days after the expiration of the period of fund availability for a program/fiscal year's funds. The quarterly due dates are 11/15, 2/15, 5/15 and 8/15. Following are revisions which were made to the JQSR:

    (1)  Line 5, Total Expenditures, was changed to add "SUM OF LINES 6, 7, 8, 9, 13, AND 20"; and

    (2)  Section VII, TITLE II-A/TITLE III TRANSFERS, was added to report intertitle transfers on LINE 37.

    In preparing this report, transfers for Titles II and III should be reported in accordance with the instructions provided in TEGL 7-95 on JTPA Intertitle Transfers. In addition, all fiscal year transfers for Title II-B and program year transfers for Title III must be reflected in the overall total for Line 2, Column D, and Line 18, Column D of the JQSR.

    The approved instructions for completion of the JQSR are attached.

    In compliance with the Paperwork Reduction Act of 1980, ETA continues to encourage States to transmit the JQSR data electronically. States may continue to submit this data on floppy disk or by electronic mail using the ASCII data format in Attachment II. Starting in the first quarter of PY 1998, States will be provided with the option to submit reports via the Internet in a Year 2000 compliant format. New reporting procedures will be forwarded once they are finalized.

  6. Action Required. State JTPA Liaisons are requested to distribute the attached JQSR instructions to all officials within the State who need such information to implement the JQSR reporting requirements.

  7. Inquiries. Questions concerning this TEGL and problems associated with transmittal of data should be directed to your Regional Office.

  8. Attachments. 

    1. JTPA Title II Quarterly Status Report and Instructions for Completion of the JQSR

    2. JQSR Fixed Record Format

NOTE: Attachment II Not available to DMS