U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210

CLASSIFICATION

JTPA/JSPR

CORRESPONDENCE SYMBOL

TDCR

ISSUE DATE

MAYA 26, 1998

RESCISSIONS

None

EXPIRATION DATE

Continuing

DIRECTIVE

:

TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 10-97

 

TO

:

ALL STATE JTPA LIAISONS
All State EMPLOYMENT SECURITY ADMINISTRATORS
ALL STATE WORKER ADJUSTMENT LIAISONS
ALL ONE-STOP CAREER CENTER SYSTEM LEADS

 

FROM

:

DAVID HENSON
Director
Office of Regional Management

 

SUBJECT

:

Instructions for Preparation of the JTPA Summary Program Report (JSPR)

  1. Purpose: To transmit to States the final format and instructions for the JTPA Summary Program Report (JSPR), formerly called the JASPR, (ETA 9047).

  2. References: 

    1. TEIN 48-93 and TEIN 48-93, Change 1, and

    2. TEGL No. 7-95, "JTPA Intertitle Transfer of Funds".

  3. Background: The JTPA Annual Summary Program Report (JASPR) (ETA 9047) expired on July 31, 1997. The JASPR was an annual report of non-financial characteristics of Title II-B summer and Title I, Section 123 (8%) program participants. The Department's ability to respond to Congressional and Administration inquiries, measure and evaluate the program's effectiveness, and monitor program imbalances in a timely manner was severely limited because the JASPR only collected participant characteristics data and was submitted only once a year at the end of the program. The JTPA Summary Program Report (JSPR), which replaces the JASPR, addresses these limitations by: 1) collecting financial and cost information in addition to characteristics data for the Title II-B and Section 123 programs, and 2) increasing the frequency of data collection for the Title II-B program.

  4. OMB Approval and Reporting Burden: The JSPR require- ments have been approved by the Office of Management and Budget (OMB) according to the Paperwork Reduction Act of 1995, under OMB Approval Number 1205-0379, with an expiration date of 1/31/99. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number.

    Burden hours for this collection of information are estimated to average 3 hours including time for reviewing the information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Labor, Office of Job Training Programs, 200 Constitution Avenue, N.W., Washington, D.C. 20210 (Paperwork Reduction Project 1205-0379).

  5. Reporting Requirements: The JSPR will be submitted three times during the summer program: at the beginning of the summer, planning estimates will be provided; during mid-summer, an interim performance report will be submitted; and a final performance report will be submitted at the end of the summer program. The State will submit a JSPR for the Title II-B summer youth program to the National Office and the appropriate Regional Office simultaneously, using the following schedule:

      Data as of due to RO/NO
    Planning Estimates: June 15 June 30
    Mid-summer Report: July 15 July 31
    End of Program: Sept 30 Oct 15

    A separate single JSPR will be submitted by the State 45 days after the end of the Title I, Section 123 (State Education and Coordination Grants) program year report period (June 30), but no later than August 15.

    The approved format and instructions for completion of the JSPR are attached. States may submit the JSPR data on a floppy disk or by electronic mail using the JSPR File Format in Attachment II. In compliance with the Paperwork Reduction Act of 1980, ETA continues to encourage States to transmit data electronically. ETA is currently developing the capability to report this information by direct data entry on an Internet website. Revised reporting instructions will be forwarded upon completion.

  6. Action Required: State Liaisons are requested to distribute the attached JSPR instructions to all offices within the State which need such information to implement the JSPR reporting requirements.

  7. Inquiries: Questions concerning this Training and Employment Guidance Letter should be directed to your appropriate Regional Office or Haskel Lowery at (202) 219-5305.

  8. Attachments: 

    1. JTPA Summary Program Report (ETA 9047) Form and instructions.

    2. JSPR File Format

NOTE: Attachment II not available to DMS3