U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210

CLASSIFICATION

JTPA

CORRESPONDENCE SYMBOL

TP

ISSUE DATE

August 10, 1995

RESCISSIONS

None

EXPIRATION DATE

Continuing

DIRECTIVE

:

TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 02-95

 

TO

:

ALL STATE JTPA LIAISONS
ALL STATE WAGNER-PEYSER ADMINISTERING AGENCIES
ALL STATE WORKER ADJUSTMENT LIAISONS

 

FROM

:

BARBARA ANN FARMER
Administrator
for Regional Management

 

SUBJECT

:

Job Training Partnership Act (JTPA) Titles II-A and II-C Performance Status Summary

 

  1. Purpose. To provide guidance on reporting of program performance status for JTPA Titles II-A and II-C, as amended.

  2. References. TEGL 1-94, dated August 31, 1994; 20 CFR Part 627.470; also the "Guide to JTPA Performance Standards for Program Years 1994 and 1995" transmitted by Training and Employment Information Notice 16-94, dated December 13, 1994.

  3. Background. Within 90 days after the end of the Program Year [JTPA 106(j)], each State is required to report to the Secretary the final performance standards and actual performance of each Service Delivery Area (SDA) within the State.

    Within the same timeframe, the State shall also provide to the Secretary technical assistance plans for each SDA that has failed the established performance standards for one program year, and a reorganization plan for each SDA that has failed performance standards for two consecutive program years.

  4. Policy. Effective Program Year (PY) 1994, the Governor's determination of an SDA's failure to meet performance standards, and the consequent imposition of technical assistance and reorganization plans, must incorporate the Secretary's parameters, including the new definition of failure to meet performance standards (see TEGL 1-94).

    The Secretary's definition of failure to meet performance standards is not retroactive to PY 1993, unless similar provisions were included in the Governor's performance standards policy for PY 1993. For Program Years 1993 and 1994 only, the Governor's policy shall be used to determine SDAs that are subject to sanctions due to failure to meet performance standards for 2 consecutive years.

    Further, Governors are encouraged to take into consideration program funding uncertainties and other budgetary constraints in their review of SDA performance results and development of performance standards. In particular, we encourage Governors to review performance standards for youth programs, given rescissions and continuing uncertainty of youth program funding. Governors are reminded that adjustments to performance levels are allowable should changes occur in the levels of funding, the local economy, or needs in service to special populations.

  5. Policy Transition and Implementation. 

    1. PY 1993:  The Governor's definition for failure to meet the standards applies to this Program Year. Technical assistance or reorganization plans required by the Secretary do not apply to this Program Year.

    2. PY 1994:  First year application of the Secretary's definition for "failure to meet performance standards" applies. Only technical assistance plans are required from the State for SDAs that failed to meet performance standards for PY 1994.

      SDAs that failed in PY 1993 according to the Governor's definition of failure to meet performance standards but did not fail according to the Governor's definition in PY 1994 cannot be sanctioned.

      Required submissions for PY 1994 within 90 days after the end of the Program Year are:

      1. final performance standards and actual performance for each SDA; and

      2. technical assistance plans for each SDA that failed to meet performance standards for PY 1994

    3. PY 1995:  Second year application of the Secretary's definition for "failure to meet performance standards" applies. As this is the second year of application, States must also develop and impose reorganization plans for SDAs that failed to meet the performance standards for two consecutive years (PY 1994 and PY 1995).

      Required submissions for PY 1995 within 90 days after the end of the Program Year are:

      1. final performance standards and actual performance for each SDA; and

      2. technical assistance plans for each SDA that failed to meet performance standards for the first year (PY 1995); and

      3. reorganization plans for each SDA that failed to meet established performance standards for two consecutive years (PY 1994 and PY 1995)

  6. Performance Standards Calculation and Reporting. 

    The standard for each core measure shall be the end-of-year recalculated standard and shall reflect the adjustments to the national departure point, including model adjustments and any additional Governor's adjustments. Actual performance shall be calculated according to the procedures described in Attachment 1 to TEGL 1-94

    A "Performance Status Summary Sheet" is attached as a suggested reporting format, however, any format that provides the required information is acceptable. Note that the Title II-A adult and welfare follow-up standards will continue to be based on data for individuals who terminate during the first three quarters of the Program Year and the last quarter of the previous Program Year.

  7. Technical Assistance Plans. Governors are required to provide to the Secretary technical assistance plans for SDAs that failed to meet performance standards for the first Program Year. Technical assistance plans shall describe:

    1. analyses done to determine causes of failure;

    2. steps taken (or to be taken) to correct problems; C. a plan for tracking corrective action taken and technical assistance provided to the SDA

  8. Reorganization Plans. Governors are required to provide to the Secretary reorganization plans for SDAs that failed to meet performance standards for two consecutive Program Years. The reorganization plan shall:

    1. be communicated directly to the SDA;

    2. specifically identify the persisting problem/deficiency;

    3. provide to the SDA an initial statement of the specific steps/corrective actions required;

    4. include a timeframe for the implementation of the reorganization plan; and

    5. be confirmed by a final statement from the Governor not later than October 30 after the end of the relevant Program Year (October 30, 1996, for PY 1994 and 1995)

  9. Action Required. For PY 1994, States shall submit the performance status summary and technical assistance plans to the ETA Regional Administrator in the appropriate DOL Regional Office no later than September 30, 1995. Thereafter, a copy of each required performance status summary, technical assistance plan and reorganization plan shall be submitted to the ETA Regional Administrator by September 30 after the end of the Program Year.

    Beginning with PY 1995, additional information to confirm the imposition of a reorganization plan is to be submitted by October 30 after the end of the Program Year to the ETA Regional Administrator. States may use any format that provides all of the information described above in sections 6, 7, and 8.

    This Guidance Letter should be distributed to all officials within the State involved in implementing JTPA Titles II-A and II-C performance standards policy.

  10. Inquiries. Questions concerning the performance standards information and the attachment should be directed to Regional Office Performance Standards Coordinators or Valerie Lloyd on (202) 219-5487, extension 115. Questions regarding technical assistance and reorganization policy may be directed to Jim Aaron on (202) 219-6825.

  11. Attachment. Performance Status Summary Sheet.