U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210

CLASSIFICATION

ES

CORRESPONDENCE SYMBOL

OAS

ISSUE DATE

January 7, 2003

RESCISSIONS

None

EXPIRATION DATE

Continuing

ADVISORY

:

TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 17-02

 

TO

:

ALL STATE WORKFORCE LIAISONS
ALL STATE WORKFORCE AGENCIES

 

FROM

:

EMILY STOVER DeROCCO
Assistant Secretary

 

SUBJECT

:

ONLINE REPORTING INSTRUCTIONS FOR WORK OPPORTUNITY (WOTC) AND WELFARE-TO-WORK (WtWTC) TAX CREDIT REPORTING SYSTEM.

  1. Purpose. To transmit instructions for submission of quarterly WOTC/WtWTC reports, ETA Forms 9057, 9058, and 9059, via the Internet-based Enterprise Information Management System, Tax Credits Reporting System.

  2. References. The Job Creation and Worker Assistance Act of 2002 (P.L. 107-147), Title VI, Sections 604 and 605 and 301; Tax and Trade Relief Act of 1998 (P.L. 105-277), Sections 1002 and 1003; The Taxpayer Relief Act of 1997, (P.L. 105-34), as amended; the Internal Revenue Code of 1986, Sections 51 and 51A, as amended, 26 USC 51 and 51A; and the Small Business Job Protection Act of 1996, (P.L. 104-188), Section 1201 and 20 CFR 667.300

  3. Background. Under 20 CFR 667.300, “All states and other direct grant recipients must report financial, participant, and performance data in accordance with instructions issued by DOL.” Moreover, in accordance with the Paperwork Reduction Act, the Office of Management and Budget approved the collection of data using the revised reporting instructions contained in the ETA Handbook NO. 408. The Employment and Training Administration now has the capacity to receive the states’ reports via the Internet. A Tax Credit Reporting System (TCRS) user-guide is attached to this TEGL.

  4. Action Required. This advisory should be provided to appropriate staff so they are aware of the notices being sent to potentially "eligible TAA Recipients" so that these individuals have as much information as soon as possible about the tax credit.

  5. State Reporting Process.. With the implementation of Internet-based reporting, states will have sole control over data entry. Passwords assigned to states will permit access to the appropriate screens for the quarterly WOTC and WtWTC reports, and assigned PINs will enable report certification.

    The detailed instructions contained in the attachment TCRS Users Guide are to be utilized by states to access the reporting Web site and the TCRS report forms for submitting required report data.

    States will be responsible for providing partner agencies and local areas with reporting requirements and due dates to meet the state level requirement for submitting report data no later than 45 days after the end of each reporting quarter.

    After the state certifies its reports as complete and accurate by entry of the assigned PIN, they are available for ETA Regional Office review. In that process, regional offices will frequently be in communication with the states in a continuing effort to maximize data integrity and to resolve concerns. Only the state can modify TCRS reports.

    To gain access to the TCRS a user must enter a password and a personal identification number (PIN) to certify the state’s reports. Each State Workforce Agency (SWA) should designate a primary and secondary contact that will be granted access to the TCRS to complete quarterly reporting. The primary contact person is the person who has signatory authority for the tax credit reports. The primary contact will be assigned a password and a PIN to certify the state’s quarterly reports. The secondary contact person will be the individual who is responsible for preparing and entering report data to the TCRS. The secondary contact will be allowed to use the state’s assigned password.

    Each SWA will need to provide agency and contact information to establish a user account in the TCRS. The information required includes the contact person’s name, title, agency address, telephone number, fax number, and most importantly, e-mail address. A data form is attached to this TEGL. Please send it to the ETA contact listed below as an attachment to an e-mail message. Please note there are only one primary and one secondary contact per state. It is a matter of state discretion to share the required password and/or PIN with other staff to complete state reporting. Information for primary and secondary contacts should be e-mailed to oabina@doleta.gov no later than January 15, 2003.

  6. Action Required. States are required to submit WOTC/WtWTC reports using the Tax Credits Reporting System, beginning with data for the quarter ending September 30, 2002, which is due to be submitted no later than January 30, 2003. Thereafter quarterly reports will be due 45 days following the end of each quarter. State Workforce Liaisons are requested to provide this TEGL to all WOTC State Coordinators within the state who need such information to comply with the new reporting requirements of the TCRS.

  7. Inquiries. Questions concerning this TEGL should be directed to Carmen Ortiz at ceortiz@doleta.gov or via telephone at 202-693-2786.

  8. Attachments. Work Opportunity and Welfare-to-Work Tax Credits Reporting System User’s Guide and the contact information template are attached.