EMPLOYMENT AND TRAINING ADMINISTRATION
ADVISORY SYSTEM
U.S. Department of Labor
Washington, D. C. 20210
CLASSIFICATION

Labor Exchange

CORRESPONDENCE SYMBOL

OWI

ISSUE DATE

April 13 , 2004

RESCISSIONS

 

EXPIRATION DATE

Continuing

ADVISORY : TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 1-02, Change 1
 
TO : ALL STATE WORKFORCE AGENCIES
ALL STATE WORKFORCE LIAISONS
 
FROM : EMILY STOVER DeROCCO
Assistant Secretary
 
SUBJECT : Labor Exchange Performance and Reporting: Corrections to ET Handbook No. 406 (ETA 9002 and VETS 200 Reports); Data Validation; Customer Satisfaction; and Program Year (PY) 2003 GPRA Goals

  1. Purpose. To inform the workforce investment system of changes and edits to the ET 406 Handbook and to announce the availability of version 1.7 of the Labor Exchange Reporting System (LERS) report validation software.

  2. References. Training and Employment Guidance Letter (TEGL) No. 1-02, Transmittal of ET Handbook No. 406: Reporting Instructions for ETA 9002 and VETS 200 Reports; TEGL No. 15-02, Clarification and Guidance on PY 2002 Labor Exchange Transition Issues for the ETA 9002 and VETS 200 Reports; Public Law 107-288, Jobs for Veterans Act; TEGL No. 3-03, Data Validation Policy for Employment and Training Programs; and TEGL No. 8-03, Updated Table of Weights for Use in Calculating State-Level American Customer Satisfaction Index (ACSI) Scores for the Participant, Employer and Job Seeker Customer Satisfaction Surveys.

  3. Background. On July 2, 2002, the Department of Labor transmitted a revised set of reporting instructions for the ETA 9002 and VETS 200 reports that support the labor exchange performance measurement system. The expiration date for these revised reports and specifications is April 30, 2005. As a result of the implementation of the common measures for all department employment and training programs beginning in Fiscal Year (FY) 2004, ETA anticipates making substantial changes to its data collecting and reporting systems, including the Labor Exchange Reporting System (LERS). In anticipation of these changes, other proposed changes to the ET Handbook No. 406, such as the incorporation of "Transitioning Service Members" as a category of job seekers, are being put on hold pending development of a new set of reporting requirements in tandem with the common measures.

  4. Corrections to ET Handbook No. 406. Attachment 1 contains amendments to definitions in the ET 406 Handbook and a notation of corrections to specific sections of the Handbook. These changes became effective PY 2003 (July 1, 2003) and are built into the revised ES Report Validation Software (Version 1.7). Please note that these changes do not increase the burden to states to collect and report data for the ETA 9002 and VETS 200 reports.

    The revisions apply to the following areas:

  5. Data Validation. ETA conducted a round of state and regional training sessions last year on the Administration's data validation policy and requirements for the validation of reported data. In accordance with TEGL 3-03, labor exchange reports due on November 14, 2003, must be validated by April 1, 2004. For states utilizing either the ETA 9002 and VETS 200 Reports Validation Software or the DART system produced by America's Job Link Alliance reports will be considered validated. All other states will have to demonstrate how they are constructing their ETA 9002 and VETS 200 reports. States should work with ETA Regional Offices to describe the methods used to generate and validate the accuracy of the data.

  6. PY 2003 GPRA Goals for the Labor Exchange. The Government Performance and Results Act (GPRA) goals for the labor exchange are contained within the Departmental Performance Goal 1.1B: Improve the outcomes for job seekers and employers who receive public labor exchange services. For PY 2003 the GPRA goals are:

    Although not a GPRA goal, ETA has a 70 percent minimum response rate in PY 2003 for both the job seeker and employer customer satisfaction scores. The 50 percent minimum response rate for the job seeker customer satisfaction survey in PY 2002 was under the new labor exchange performance measures. The ACSI table of weights for the WIA participant, employer, and job-seeker customer satisfaction surveys were transmitted via TEGL 8-03.

    PY 2003 will be a critical year because results for the new outcome measures will be available to help improve the system. In addition, ETA will continue to engage private sector employers, both as customers and partners in the workforce investment system, as a means of improving the system.

  7. Action Required. States shall distribute this guidance to all necessary staff.

  8. Inquiries. Direct questions on this issuance to the appropriate Regional Office.

  9. Attachments.

    1. Definition Changes to the 9002 B.
    2. Definition Changes to the 9002 D.